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PLANNING COMMITTEE

Minutes of the meeting of the Planning Committee held at 7.00pm on Thursday, 18 September 2003 at The Institute. Councillor Warrick, Chairman, presided over Councillors Blessett, Shinkins, Stevens and the clerk. Five members of the public were present.

027 APOLOGIES FOR ABSENCE were received, and the reason accepted, from Cllr Griffiths due to a family holiday.

028 DECLARATIONS OF INTEREST

Members notified interests in the following items, completed the Register accordingly and in the case of prejudicial interests, left the meeting whilst the item was debated thereby taking no part and having no influence in the outcome:

Cllr J D Stevens	Prejudicial interest in application S03/1141	Owner of property opposite the proposed site.
Cllr K P Shinkins	Personal interest in application S03/1185	Employed at adjacent school.

029 MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 21 August 2003, having previously been circulated, were approved as a true and correct record and signed by the Chairman.

030 ORDER OF BUSINESS

Under Standing Order 22(d) it was proposed by Cllr Warrick, seconded by Cllr Blessett and unanimously agreed to alter the order of business by dealing with agenda items 5 – 8 before item 4 and varying the order of item 4 in view of the prejudicial interest notified on application S03/0973.

031 REPORT OF THE OUTCOME OF EARLIER APPLICATIONS

The following decisions were reported which, unless otherwise indicated, were in accordance with the Parish Council’s previously recorded observation:

Ref.

Address

Proposal

Outcome

S03/0537

12 Pendlebury Drive

First floor extension over garage

Granted.

S03/0617

43a Eastgate

Erection of conservatory.

Granted.

S03/0709

26 Thackers Way

First floor extension over garage.

Granted.

S03/0778

5 Allen Close

First floor extension over garage

Granted.

S03/0817

Newlands Nurseries, Back Lane

Erection of bungalow.

Refused.

S03/0937

182 Eastgate

First floor extension.

Granted.

S03/0939

Plot Adj. 1 Priory Close

Variation of condition – removal of existing hedge

Granted.

S03/0973

26 The Parslins

Single-storey side and rear extension

Granted.

032 LOCAL PLAN CONSULTATION

The Committee considered how it would gather public opinion on the proposals contained in the review of the Draft Local Plan, which was anticipated to be published during winter 2003. It was proposed by Cllr Warrick, seconded by Cllr Stevens and unanimously agreed to recommend that:

A special edition of the newsletter summarising the proposals affecting Deeping St James be issued with a reply slip.
Consideration be given to holding a public meeting and/or surgery for members of the public to discuss the proposals with Parish Councillors directly.
South Kesteven District Council be asked whether it would be possible for members of the Council to be present in their capacity as Parish Councillors during any local road show presentation given by them.

033 POLICY ON PLANNING BREACHES

It was agreed that a policy statement was required setting out how the Council will react to notifications of perceived and/or actual planning breaches. It was agreed to recommend that the clerk be given delegated powers to deal with all such notifications by directing them to the Enforcement Officer at South Kesteven District Council without discussion or comment by the Council unless so requested by the Enforcement Officer.

034 DATE OF NEXT MEETING - Thursday, 23 October 2003 at 7.00pm.

035 PLANNING APPLICATIONS BEFORE THE COMMITTEE

It was proposed by Cllr Blessett, seconded by Cllr Shinkins and unanimously resolved to make no objection to the following application under the Committee’s delegated powers:

Ref.	Address	Proposal

S03/0257	35 Linchfield Road	Second floor and single-storey rear extension and replacement pitched roof (amended plans).

It was proposed by Cllr Blessett, seconded by Cllr Shinkins and unanimously agreed to put forward the following recommendations to the full Council for its decision at the meeting to be held on 25 September 2003:

Ref.	Address	Proposal	Recommendation

S03/1185	Opposite 84 & 86 Manor Way	Erection of four flats	Objection The proposed site is a service yard for the shop units with barely sufficient parking for the shops and existing flats. The site cannot cope with an additional traffic generator so close to a large primary school and the reduction in availability of car parking spaces would exacerbate the situation. There is no additional parking provided to compensate for this and the plans take no account of the existing wooden store within the service yard, nor the waste skips needed for the fast food and other shop units within the existing development. The proposed structure is well in front of the established building line which has been consistently maintained along the entire length of this part of Manor Way and the Parish Council considers this to be an over-intensification of development on the site. There is no flood risk assessment provided, contrary to PPG 25 and there is already evidence of pooling of surface water in this area

Cllr Stevens left the meeting at this point.

Ref.	Address	Proposal	Recommendation

S03/1141	Frognall House, 20 Frognall	Residential development (4) Outline	Objection The proposals consist of back-land development and an inappropriate intensification of development in a traditional ribbon settlement, contrary to Policy H6 of the Local Plan.

There being no further business, the meeting was closed at 7.40pm.